Grants Specialist

Employment Type

: Full-Time

Industry

: Nonprofit



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NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Grants Manager.

In this role, the successful candidate The Grants Manager provides pre- and post-award management within the Department of Population Health. The department has an active portfolio of around $44 million with approximately 200 application submissions each year. The position entails research administration, general administrative duties, and other projects as assigned.

Job Responsibilities:

  • Provide pre-award support to Divisions including completing all non-scientific portions of grant applications for Principal Investigators. Lead budget development. Gather required documents from collaborators and subcontractor organizations as needed. Enter grant into Research Navigator and work with the department and Sponsored Programs Administration to ensure the grant is submitted by the funder due date.
  • Responsible for post-award fiscal and administrative management of awards including progress reports to funding agencies; subcontractor monitoring; faculty and staff salary allocations; and requests for carryover. Submit rebudgets as appropriate. Ensure spending on awards is appropriate, within budget and allowable per funding entity guidelines. Raise, resolve or escalate any concerns that arise.
  • Responsible for maintaining faculty biosketches and Other Support documents according to NIH guidelines.
  • Manage compliance with all funding agencies by ensuring that information required is maintained and reported on a regular basis. Identify and analyze any discrepancies in order to ensure appropriate justifications are provided.
  • Develop and maintain productive working relationships with Sponsored Programs Administration (SPA), Office of Clinical Trials (OCT), and the Office of Industrial Liaison (OIL) in order to address any global issues within the department.
  • Identify both internal and external research funding opportunities, and communicate application process and deadlines to Principal Investigators.
  • Performs other duties as assigned.

Minimum Qualifications:
To qualify you must have a Bachelor's degree in Business, Health Administration or related field, with a minimum of 5 years of progressive leadership experience in an academic medical center, in government or other significant health-related non-profit; or equivalent combination of education and experience. Successful candidate must have a thorough understanding of policies and procedures to ensure that research practices are in accordance with regulatory requirements and ethical standards. Demonstrated knowledge of grant submission process including preparing, completing, and collecting required paperwork and necessary signatures for federal and non-federal grant applications. Excellent oral and written communication and presentation skills are essential to interact effectively with diverse internal and external professional groups and sponsors. Candidate must have a proven ability to work in a fast-paced environment, meet deadlines for grant submissions, and manage several projects simultaneously.

Preferred Qualifications:
Master's preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

Position Summary:
The Grants Manager provides pre- and post-award management within the Department of Population Health. The department has an active portfolio of around $44 million with approximately 200 application submissions each year. The position entails research administration, general administrative duties, and other projects as assigned.


Minimum Qualifications:
Bachelor's degree in Business, Health Administration or related field, with a minimum of 5 years of progressive leadership experience in an academic medical center, in government or other significant health-related non-profit; or equivalent combination of education and experience. Successful candidate must have a thorough understanding of policies and procedures to ensure that research practices are in accordance with regulatory requirements and ethical standards. Demonstrated knowledge of grant submission process including preparing, completing, and collecting required paperwork and necessary signatures for federal and non-federal grant applications. Excellent oral and written communication and presentation skills are essential to interact effectively with diverse internal and external professional groups and sponsors. Candidate must have a proven ability to work in a fast-paced environment, meet deadlines for grant submissions, and manage several projects simultaneously.


Preferred Qualifications:
Master's preferred.


Associated topics: fund, funding, grant, grant administration, grant administrator, grant management, proposal


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